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5 Reasons Why Public Defenders Need Modern Legal Case Management Systems like ArkCase

by | Feb 2, 2018 | ArkCase, Case Management | 0 comments

Public defenders need legal case management software that can solve their high volume practices and address the specific challenges of criminal defense.

By using such software, public defenders will be able to track and manage all aspects, from initiation to disposition, of a criminal defense case. Legal case management software automates a lot of time-consuming manual processes, enabling the public defenders to review the progress of the case, generate analytics reports, and manage all records.

Here are 5 reasons why public defenders need legal case management software.

Event and Calendar Management

legal case management software captures and manages events on in-application calendars

Timely disposition of cases is a must for any office. That’s why legal case management software is here to capture and manage events on in-application calendars. You can view these calendars while displaying diverse layers of information at-a-glance. ArkCase integrates with Microsoft Outlook to provide real-time updating of tasks, events, etc. We provide you the configuration and functionality to manage all of the matters; you just control the scheduling, locations, and resources. Further, we provide ad-hoc reporting capabilities to compile and bring statistical data according to your needs.

Generate and Manage Reports

generate and manage reports with ArkCase Public Defender legal case management software

Legal case management software provides a step-by-step process for the public defenders to generate custom reports. It provides a list of tables and views from which you can select. Further, public defenders can run reports off of any field in the system, and they can save and edit posts generated previously. What’s more, you can search and save reports to applications, individual users, and to user groups.

With modern legal case management software, Public Defenders can choose from various report style and theme options such as summary style, report design, watermark, and much more. After generation of reports, you can view the report in print layout, save the report for future use, print, and export them.

In-Depth Financials

ArkCase software captures all transactions, when they were made, who made them, and why

Accurate and complete records are obligatory in any office particularly in this age of accountability and transparency at all levels. With utilizing legal case management software, public defenders can focus on processing daily transactions since it provides in-depth financial functionality and security. ArkCase software captures all transactions, when they were made, who made them, and why.

Such software will not only work in accordance with your current financial processes but also improve efficiency and security – all the way from the start of the money handling cycle to the end. ArkCase makes every effort to ensure that public defenders maintain the trust from the public they have formed.

Workflow and Case Activities

Legal Case Management software keeps public defenders aware of many of the activities linked to an individual case

Legal Case Management software keeps public defenders aware of many of the activities linked to an individual case. Workflows help maintain compliance with the changing government regulations. Additionally, the workflows have alerts, reminders, and tickles, so that the software will automatically display notifications when it’s time to complete a task. ArkCase Workflow and Case Activity functionality:

  • Provides individual and team notifications through integration with Microsoft Outlook task lists.
  • Allows configuring alerts, ticklers, and other reminders to display at various times.
  • Provides case monitoring abilities at supervisors’ fingertips.
  • Allows the construction of user-defined checklists.

Web and Mobile Access

ArkCase case management solutions are mobile-friendly

Public Defenders can access ArkCase Legal Case Management software on the desktop, laptop, and tablet with the most often used web browsers (such as Chrome, Mozilla, Opera, and so on.) All ArkCase case management solutions are mobile-friendly which means that you can access them from mobile with the protection of any Criminal Justice Information. So, this is a great benefit if you tend to travel a lot since simply put, you can access the software from anywhere.

Integrating ArkCase with Public Inquiries

Public Defenders can integrate the ArkCase software with public inquiries for access to case data

Public Defenders can integrate the ArkCase software with public inquiries for access to case data, including:

eDiscovery: Also known as eFOIA, this allows the Prosecuting office to make eDiscovery available to agency-defined Public Defenders straight from the Legal Case Management Software. Documents selected for eDiscovery are electronically sent to the Public Defender Web Inquiry, which is a stable and secure site that allows only selected Public Defenders with a username and password to sign-in. Then the user is notified that they have eDiscovery available to view and download upon log-in. A history log is kept of an eDiscovery that was viewed and downloaded.

Public Inquiry: Provides a centralized web portal entirely integrated with ArkCase Legal Case Management Software applications. The Web Inquiry will significantly reduce the time spent on looking up hearing dates, answering questions, and even printing/emailing documents. What’s more, ArkCase can customize the Web Inquiry specifically to meet your current website and will secure the confidential data.

Law Enforcement Inquiry: Allows law enforcement officers to search stored records in the ArkCase Legal Case Management Software.

Hosted ArkCase Solutions

ArkCase now offers to host its solutions. The benefits of hosted solutions are as follows:

  • Scalability: You can scale your application as your office grows to fit accordingly.
  • Reliability: Your data will be in a center designed to store and protect critical web services, which translates to reliability.
  • Staff Focus: Your staff members are more of value to your agency when they focus on their quotidian duties, rather than putting their energy in behind-the-scenes infrastructure.
  • Reduced Cost: Buying, maintaining, and upgrading your own hardware can be quite costly.
  • Improved Security: Best practices and compliance with industry standards.
  • Maintenance: Built-in maintenance of the servers of your stored data.

To Wrap It Up

There are plenty of reasons why Public Defenders need Legal Case Management Software. We’ve discussed 5 here.  Furthermore, ArkCase provides a step-by-step process for public defenders to generate custom reports and allows the public defenders to focus on processing daily transactions since it allows for in-depth financial functionality and security. What’s more, Legal Case Management software keeps public defenders aware of the activities linked to each case and enables them to access the software from any device and any location.

We hope that this article helped you see some reasons why Public Defenders need Legal Case Management software. If you have any questions to ask or have additional features to add, feel free to contact us. And don’t forget to share this article with your friends on the social networks.

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