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Enterprise Content Management

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25 Work from Home Tips for  Enjoyable & Safe Collaboration

25 Work from Home Tips for Enjoyable & Safe Collaboration

The COVID19 pandemic forced most enterprises to send their employees to work from home. While they were busy implementing new solutions, procedures, and guidelines, employees working from home faced their own set of challenges they weren’t prepared for. In one recent...

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ECM Modernization: An Expense Or An Investment?

ECM Modernization: An Expense Or An Investment?

Most decision makers will agree that ECM modernization is not something enterprises are keen on doing. The risks that come with modernization are real and can cost a lot, both in terms of stress and in financial costs. However, by not modernizing outdated ECM systems,...

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How to Meet the NARA 2019/2022 Deadlines – PART 3 of 3 

How to Meet the NARA 2019/2022 Deadlines – PART 3 of 3 

The NARA 2019/2022 Deadline is looming. Organizations are scrambling to get organized and meet the deadlines. But, going fully digital isn’t something you can just fly through. There are dozens, even hundreds of questions to consider, from mapping out your content to...

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How to Meet the NARA 2019/2022 Deadlines – PART 2 of 3 

How to Meet the NARA 2019/2022 Deadlines – PART 2 of 3 

In the first part of this series, I raised the issues of the importance and complexity of meeting the NARA 2019/2022 deadlines. It’s not something you can rush through and companies will need to have a plan before they jump into action. Now I would like to go over the...

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How to Meet the NARA 2019/2022 Deadlines – PART 1 of 3

How to Meet the NARA 2019/2022 Deadlines – PART 1 of 3

In 2012, the Executive Office of the President of USA, Barack Obama issued a memorandum that defined the end of the road for paper-based workflows. The NARA 2019/2022 Deadline, as it’s known in the industry, expects government agencies to fully convert to digital...

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Opportunity Play in Records and Information Management

Opportunity Play in Records and Information Management

Several years ago, while I served as an Adjunct Professor at Howard University School of Business, I developed a project-based learning course as requested by the Computer Based Information Systems Department Chair. Each semester, student project teams were given a...

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Records Management In Action At The USPS

Records Management In Action At The USPS

Image Source My friend and I ran into each other at the local post office and struck up a conversation. We quickly got into the current events of the recently mailed explosive devices to national political figures. We were just amazed at how fast DHS and USPS...

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Why Caliente Is The Best ECM Migration Tool

Why Caliente Is The Best ECM Migration Tool

Having the ability to have a panoramic view of information over the organization in an impeccable and transparent way, has clear business value. The information is no longer just data, but content that can be integrated, interpreted and be more significant to...

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How to Pick the Right Vendor for Your ECM Migration Needs

How to Pick the Right Vendor for Your ECM Migration Needs

For successful organizations, it is not good enough just to implement an ECM solution and hope to get the best of it. It takes time to plan, adjust and particularly time to pick the right vendor that will meet all the needs of one organization. As a matter of fact,...

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Set Up Successful Strategy Before Moving Your ECM to Cloud

Set Up Successful Strategy Before Moving Your ECM to Cloud

The cloud is growing to be a very compelling approach for organizations to host ECM applications, offering reliable computing power, flexible cost models, and lots of off-premise support assembled conveniently in an enterprise content management service agreement....

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Why You Have To Consider Cloud-Based ECM

Why You Have To Consider Cloud-Based ECM

It is almost impossible for one organization to function well without a good enterprise content management (ECM) system. Organizations are generating sensitive and valuable content on a daily basis, so setting up a robust enterprise content management system is...

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Successful Migration from One ECM to Another: Part 2

Successful Migration from One ECM to Another: Part 2

As we mentioned in the previous article, before migrating to a new ECM system you should consider an assessment of your current ECM system that takes a complete view of the tools and processes you are currently using. Comparing your current ECM system to the...

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Successful Migration from One ECM to Another: Part 1

Successful Migration from One ECM to Another: Part 1

Does your current ECM system work properly for your organization? Is it easy to use? Or you do find it daunting and even intimidating? If you do get ECM headaches, it may be time for you to start thinking upgrading or migrating away from your current ECM system and...

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D2 Starter Project

D2 Starter Project

As you know from a previous post, it bothers me that out-of-the-box, D2 does NOTHING. In an effort to help validate D2 v4.5 installations and provide a test environment for my DQL Editor widget, I developed a simple "starter" application that I named "D-Top". D-Top...

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VIDEO – ArkCase and Ephesoft Integration

VIDEO – ArkCase and Ephesoft Integration

In this video, ArkCase demonstrates how to seamlessly integrate Ephesoft's document capture solution with the ArkCase Case Management solution.   Contact our expert ArkCase team today to learn how we can help you!

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Alfresco Records Management – An Overview

In this video, Armedia's Records Management expert, Deja Nichols, gives you an overview of the Alfresco Records Management Module. Stay tuned for more from our Alfresco Records Management video blog series!

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Managing Site URLs

Managing Site URLs

A few years ago I started a project with a new customer. When I was granted access to their DEV, QA, and PROD environments I was given a bookmark file that contained all of the URLs I would need to manage and administer their systems (for example: DA, Webtop, and...

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Finding Similar Documents Without a Full Text Index

Finding Similar Documents Without a Full Text Index

Is there a way to quickly find similar documents in a Documentum repository? Yes, there is. One approach could be to use the Lucene MoreLikeThis() API. This API call to the Lucene Full Text search engine extracts what it believes to be the most salient words from a...

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Create a Self-Extracting Installer in Linux

Create a Self-Extracting Installer in Linux

Ultimately many would want to write complex RPMs to install software packages, however, those who are accountable for writing such packages may agree that this task may be cumbersome and impractical. Where the RPM may accomplish the goal of wrapping an application in...

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Security and User Access Control in Ephesoft 3.1

  Overview of Ephesoft Security With an introduction of Single Sign-On (SSO) and other great new features, such as new Extraction (Fuzzy Key Field, Zone Extraction, Regular Expression Builder) and Classification (Test Classification Tool, Advanced DA Switch,...

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Ephesoft 3.1 – Thoughts on the Feature Demo

For those of you who may not have heard, Ephesoft 3.1 is now available and last week an in-depth demo of the new features was recorded.  You can view the Ephesoft feature demo here: For those without the 1 hour and 18 minutes to spare, below are some of the...

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ArkCase: Getting Some Love

It's been a long time (OK, a few years) since I last wrote about ArkCase.  What's been happening since then? We wrote the ArkCase  framework using Spring and Spring MVC.  It was successful: we supported a few customers.  One customer was very large and required many...

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Creating an ECM Advisory Board – The Team

When creating an ECM charter, one of the first things that should be accomplished is deciding who within your organization should be a member of this core team. This step is extremely important, as these members will be responsible for the project scope within the...

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Ephesoft Solution Blog – Batch Separation

Ephesoft is a great open architecture capture platform, and it is easy to find blogs and articles that support this. However, not as much is available out there to provide solution or development tips for the platform. So, as one of the frontier Ephesoft developers...

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CMIS Repository Interrogator Tool

As system integrators and specialists in enterprise content management (ECM), Armedia is often called upon to migrate customers from one ECM system to another, or to upgrade their current system to a new platform -- or some combination of these things.  Inevitably, we...

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Caliente Benchmark

Armedia's Caliente is a high-performance content migration tool designed to quickly and easily import content and metadata into a variety of leading content management systems (CMS). Caliente has been used in numerous projects delivered by Armedia and is currently in...

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Query Results Truncated in Documentum

Recently, some colleagues and I were discussing whether the Content Server truncated result sets for large queries. They insisted that it did and that the largest result set Documentum would return was 1000 rows or 350 rows from any single source (the default values...

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Finding an Object’s Content File in Documentum

You probably know that Documentum (in its default state) stores content on the file system and retains a pointer to the content in its database. Likely, you have navigated the file store on the Content Server and discovered directories like...

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Birds of a Feather? Alfresco and Ephesoft

In our last blog we discussed the value and inherent benefits of integrating Alfresco, the open source enterprise content management platform, and Ephesoft, the open source intelligent document capture solution, in an enterprise solution. In this blog, let’s look at...

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Tips for Starting an Enterprise Document Capture Project

In today’s world, it is critical that businesses and government organizations are able to capture and fully utilize all of the information they have at their disposal, this includes information found on both paper and electronic documents. This is where intelligent...

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Alfresco and Ephesoft Together in the Enterprise

Over the past several years there has been a significant growth of interest around paperless office initiatives, as well as usage of enterprise-wide Records/ Document management solutions. However, a vast number of office-related tasks are still being conducted on...

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SharePoint 2010 – Documentum Integration

There are a number of blogs out there that talk about the EMC products that integrate SharePoint 2010 with Documentum along with the pros and cons of each product. However, I found the task of locating authoritative references to be infinitely more challenging....

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Federal Cloud Computing Challenges Part 3: Data Management

  In a Statement by Dr. David McClure, Associate Administrator, Office of Citizen Services and Innovative Technology, at an April 2011 Senate Subcommittee Hearing, McClure stated one of the biggest challenges federal agencies face in migrating to the cloud is...

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The Unseen Side of IT Projects

In the IT project world, conversations are technically based.  In the business world, focus is on applications and business needs. This can (and often does) lead to the true personal value of these systems being overlooked. Armedia had been awarded a contract with...

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The Spaces Between

As solution integrators, our greatest value comes from understanding the ins and outs of “the spaces between” our clients existing systems, but we expect stares as blank as a freshly cleaned whiteboard when offering such an explanation. Our challenge then becomes “How...

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Armedia Government IT Solutions: HUD and FOIA Compliance

Without a doubt, one of the biggest challenges government it solutions have had to overcome in recent years is handling FOIA requests. The Freedom of Information Act (FOIA) is the law which requires federal agencies to provide access to documents and information that...

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Content Security: The Forgotten Project Feature

Throughout my many years of experience in the system and software development area, I have noticed one major thing that always seems to be at the top of requirements but becomes relegated to somewhere lower in priority as the project proceeds, only to come back to the...

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An Insider’s Perspective: The CPSC Project

It was in the fall of 2010 when I got a call that began my engagement on one of the most interesting projects that I have worked on in recent times. The situation, the project was with one of the leading product safety regulators in the world.  The international arm...

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I’m in eRoom, Get Me Out of Here!

[turns up amplifier, cranks up volume to 11, puts Huey Lewis and the News vinyl on record player....] I start up Visual Studio 6.0 and settle down to some nostalgic programming with Visual Basic (VB) 6.  Ah, college memories come flooding back and strangely not many...

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Project Estimating: Lesson Learned

Hi, this is Scott Roth.  I am new to Armedia and Armedia's blog.  I have been watching the past few weeks as Dave, Tim and Judy have shared their cutting edge technology lessons learned with you.  Personally, I have found these posts incredibly insightful and had to...

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The latest word on SharePoint 2010 and CMIS REST bindings

A while back I described the problems I had checking files out of SharePoint 2010 using CMIS REST bindings (more specifically, using the excellent Apache Chemistry OpenCMIS client API for CMIS). At the time, it seemed odd to me Microsoft would release a CMIS stack...

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CMIS, SharePoint 2010, and File Checkins

A while back I wrote about checking out a SharePoint 2010 file using CMIS.  Getting checkout working excited me so much I forgot to try checking the file back in! Turns out there are a few tricks. We use Apache Chemistry as our CMIS client.  Chemistry's checkin method...

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SharePoint 2010 – REST Atom Service and JAVA, part 2

This is the second of two blogs where I demonstrate how to use the openCMIS library from a JAVA client to connect to a CMIS enabled SharePoint site through the REST Atom service of SharePoint. My previous blog “SharePoint 2010 – REST Atom Service.” provided...

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Sharepoint 2010: REST Atom Service and JAVA

  This is the first of two blogs where I demonstrate how to use the openCMIS library from a JAVA client to connect to a CMIS enabled SharePoint site through the REST Atom service of SharePoint. The “lessons learned” and tips I include come from examining MSDN and...

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HOW TO: SharePoint 2010 – Implementing CMIS

I was tasked to create a SharePoint site and enable it for CMIS access from a java application we were developing.  Since this was new to me, I wanted to establish a SharePoint to SharePoint connection using CMIS before trying to connect from our java...

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Beginner Thoughts on Alfresco Architecture

If you asked me three months ago if I enjoy developing to Alfresco’s repository and Share UI (specifically Enterprise 3.3.3), it would have been a frustrated “NO…” -- Not frustration about WANTING to learn a new product, since that is always exciting and challenging,...

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Information In CONNtext

I’m sure that some of you read the title of this blog and feared that someone missed spell check when titling it CONNtext; however the unusual spelling is quite intentional. CONNtext, a play on the words connector and context, is an Armedia developed solution that...

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More Thoughts on Data

In my previous blog, Data, the Neglected Part of Content Management,  I discussed the importance of structured data within a cms. Getting a good structured data design to compliment the design of the overall content management solution can be dirty work; not quite...

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Data, The Neglected Part of Content Management

I call it "the question". You're in a crowded conference room and someone asks, (and it's usually with the senior manager present), "could you give me a definition of content management?" Everyone looks at you, the learned professional for some wise insightful...

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Speaking IBM FileNet

In my years of working in the content management space I've experienced the challenges of switching horses, sorry I mean platform vendors more than once. Terminology aside, it's hard to quickly understand let alone master a new platform simply because how each...

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Think Alfresco from Documentum perspective –Take 1

When you work for a while in the software you get numbed to “technologies have come and gone...” occasionally though some become commodities and others trend setters. We have seen that with many products like Apache, Tomcat, Lucene, Drupal …etc that have stabilized...

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Software design is in crisis

In the 90’s, when ECM solutions were rare, we could get away with designing solely toward requirements, but there is too much at stake nowadays. A recent study sampling various IT projects reported that: 62% percent of projects fail to meet their schedules 49% are...

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Documentum-Composer

It was year 2004, when I was first introduced to EMC Documentum. As I first fired up the DAB IDE, I felt man this IDE is Unintuitive, slow and cryptic. Apart from learning the DFC API’s in Documentum, getting accustomed to DAB itself was an excruciating experience....

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So long, farewell, auf Wiedersehen, eRoom

A simple goal – “export, transform, load” – the destination is a matter of choice. EMC eRoom is going away.  It has been marked as End of Life (EOL) so what next?  EMC Documentum have 2 options: EMC Documentum Collaboration Services; EMC Documentum Centerstage. ...

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iPad and the pursuit of content management

Too expensive. Too bulky. Too consumer oriented. Too many existing competitors. Too niche. Too proprietary. Too slow... Oh yeah, lots of negativity. Wise words? Truly wise...if your standards are at or below Peter Griffin's. Otherwise: NO, NOPE, COMPLETELY WRONG....

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What is a Record?

“What is a record?” This is the fundamental question that must be answered before answering "What is records management". Without a clear answer to that question, one cannot determine record titles, develop and apply retention schedules, structure file plans or manage...

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Retention Policy Consolidation

One of the often overlooked challenges of electronic records management is the control and maintenance of retention policies.  This is particularly difficult if you are faced with a large number of members in your organization's different record series categories. ...

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The Future Is So Like Old

“I was making my plans when life happened.”  (John Lennin)  I should have Googled that quote. What just happened? I presented a “quote.” I discredited the quote and myself by admitting that I did not do even minimal research on a commonly used Web source. I misspelled...

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Reveille RealTime for Documentum?

You may have heard of the Reveille Management Console for Documentum D5/D6 and Reveille for Captiva InputAccel – the only solutions that can proactively and automatically monitor, diagnose and repair your DCTM/Captiva installation, but what is Reveille RealTime (RRT),...

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Electronic Health Records – Possible or Not?

There have been a large number of articles published regarding electronic health records.  I wanted to share my thoughts given that Health IT an area that I believe has a tremendous amount of potential.  This topic is nothing new, it has been discussed, tried,...

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